Upload and edit assets

Who can use this?

Plans:

  • Brandfolder

Upload assets

Who can use this?

Plans:

  • Brandfolder

Permissions:

  • Owners
  • Administrators
  • Collaborators 

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

You have several options for uploading in Brandfolder. 

  1. Open the section you want to upload asset(s) to. 

  2. Drag files individually or in bulk to the uploader box.

    upload assets
  3. If your organization has required custom fields, fill those out. 

  4. You can add more assets to the upload  from anywhere listed on the left-hand side of the uploader: Dropbox, Box, Google Drive, Link, or an FTP. 

    upload options
  5. Select Upload.

Edit assets

Who can use this?

Plans:

  • Brandfolder

Permissions:

Owners and Administrators can make various updates to an asset within the edit tab of the asset modal.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

What edits can I make to an asset?

You can make several edits on a per-asset basis by clicking into an asset and then clicking the Edit tab. You can also add new attachments using the uploader box on the bottom-left side of the modal.

This image depicts the attachment uploader box in the edit tab of the asset modal.

 

Under Asset Details, you will see several editable fields/items listed here, such as:

  • Asset Name
  • Description
  • Tags

This image hightlights the asset name, tags, and description fields in the edit tab of the asset modal.

 

Under Custom Fields, you can attribute any custom fields you have set up for your Brandfolder for this particular asset. For more information about custom fields, visit the Setting up Custom Fields knowledge base article.

 

This image shows the custom fields tab within the edit tab of the asset modal.

 

Under Advanced, you may see several editable fields/items listed, such as:

PRO-TIPs: 

  •  The recommended dimensions for the custom thumbnails are 375px X 160px.
     
  • The Default for the Asset Background Color will be the gray and white checkerboard (transparent) or white, or you can pick your hex color.

Merge assets

Who can use this?

Plans:

  • Brandfolder

Permissions:

  • Owner
  • Admin
  • Collaborator

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

Once assets are merged, they can't be unmerged.

All attachments, fields, and tags are mered into the destination asset (the one you choose in the dropdown of the Merge option). 

  1. Select assets you would like to merge by clicking the checkbox in the bottom right of each asset
  2. Select the Merge button in the bulk actions bar in the bottom right.
merge assets

Users can open the asset modal to download individual attachments or all attachments. The edit tab of the asset modal allows users to reorder the attachments if needed. 

The name and description of the destination asset remain the same, but the names and descriptions of the other assets being merged are lost. 

It is recommended not to merge more than 49 assets together.