Edit multiple documents at once

You can simultaneously edit multiple documents with shared inputs.

Who can use this?

Plans:

  • Brandfolder

Permissions:

Administrators, Designers, Authors, and Contributors can edit inputs shared over multiple documents.

Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.

How to edit multiple documents at once 

  1. Choose a project with the documents you'd like to edit. If you don't have the project or documents, see the articles on how to create projects and create documents.
  2. Left-click the documents you'd like to edit from the projects view, then select Edit once you've finished making your selections.

    Edit button
  3. After selecting Edit, the page takes you inside the Multi-edit screen, where you see the document's previews and inputs. Some documents share the same inputs, and changing this input type updates multiple documents.
  4. You can select the inputs that you'd like to change on the left-hand side or from the document preview. For example, changing the Heading input in the gif below updated the three documents.

    This gif demonstrates multiple documents being edited at once.
  5. Select Save once you've made all your changes.  

Frequently Asked Questions

How can I use the inputs to edit documents?

See the article, Edit documents using inputs, to learn how to edit documents with inputs.

Can I send multiple documents for approval?

No. For now, please submit the documents for approval individually. See, Request review of a document.