Applies to
- Brandfolder
Capabilities
Who can use this capability
Owners, Administrators, Collaborators, and Guests will receive notifications.
User notifications
Learn how to view and manage notifications in Brandfolder.
Who can use this?
Plans:
- Brandfolder
Permissions:
Owners, Administrators, Collaborators, and Guests will receive notifications.
Find out if this capability is included in Smartsheet Regions or Smartsheet Gov.
Viewing and Managing Notifications
- Navigate to Hi, [Your Name] in the top right corner and select My Profile.
- You will be redirected to your profile page. On the left-hand side, you will find options for Notifications and Notification Settings.
Brandfolder Image
Notifications
The notifications area allows you to view updates, alerts, and requests for your Brandfolders. The notifications you see in this area depend on your user permission level. The dropdown menu in the top right-hand corner of the page allows you to filter by type.
The notifications in this area are deleted after 90 days.
Notification Settings
In the notification settings area, users can opt in and out of receiving email notifications. By default, all users are opted into receiving email and in-app notifications.
You can't unsubscribe from in-app notifications.
The first opt-in and -out option is for marketing news and information sent via email. This is for Brandfolder marketing information, not for your company's marketing team.
The second opt-in option allows you to customize your email notification preferences for all Brandfolders, Collections, and Workspaces and personalize your notification experience.
Notification Details
Receiving notifications depends on your user permissions on the resource and any actions you take within it. Brandfolder has 16 notification types. Below are two charts that outline the notification experience.
Hourly notifications are sent via email and are titled You've Got Notifications!
| Notification type | The recipient will always receive | Recipient IF opted into specific resource notifications | Other recipients not based on user permission |
|---|---|---|---|
| Access Request | Owner and Admin | ||
| Invite Accepted | Owner and Admin | ||
| Guest (Simple) Password Change | Owner and Admin | ||
| Privacy Change | Owner and Admin | ||
| Comment | Owner, Admin, Collaborator, and Guest | ||
| Attachment Duplication | Owner, Admin, and Collaborator | ||
| Asset Will Expire (sent one week before expiration) | Owner, Admin, and Collaborator | Asset creator, last person to update the asset, guests (not anonymous) who downloaded the asset | |
| Asset Expiration | Owner, Admin, and Collaborator | Asset creator, last person to update the asset, guests (not anonymous) who downloaded the asset | |
| Asset Publish | Owner, Admin, and Collaborator | Asset creator, last person to update the asset, guests (not anonymous) who downloaded the asset | |
| Approval of all assets | Owner, Admin, and Collaborator | Asset creator, the last person to update the asset | |
| Partial Approval For example, when your account requires approval from two admins, but only one has approved | Owner, Admin, and Collaborator | Asset creator, the last person to update the asset | |
| Unapproval | Owner, Admin, and Collaborator | Asset creator, the last person to update the asset | |
| Asset Upload from any user | Owner, Admin, Collaborator, and Guest | ||
| Message | Admin specifies permission level | ||
| Share Link Activity | Share link creator | ||
| Template Approval Requests | Owner, Admin (at Organization and Brandfolder level) |
Weekly notifications that are sent via email titled Updates to your Brandfolder(s) in the past week
| Notification Type | Recipient Always | Recipient IF opted into resource notifications | Other recipients |
|---|---|---|---|
| Weekly Digest (Org & Brandfolder) | Admin and Owner |