Applies to
Smartsheet
Free plan details
The Free plan a legacy capability, provides limited task and project management.
Who can use this?
Plans:
- Smartsheet
Free plans are a legacy capability with limited functionality.
The Free plan includes:
- Two sheets
- Two editors or viewers per plan
- Grid, Gantt, Calendar, Card View
- Dashboards and reports
- 500MB attachments
- 100 automations/month
- Integrations with Google Workspace, Microsoft Office 365, Slack, Box, Dropbox
- Help & Learning and Community Support
Core application
| Capability | Supported in Smartsheet Free plan? | Description |
|---|---|---|
| Viewers | Three total | Two viewers or editors, plus yourself. |
| Editors | Three total | Two viewers or editors, plus yourself. |
| Sheets | Two | Two sheets, total. |
| Reports | Yes | One source sheet per report, no grouping/summary on reports, no publishing. |
| Dashboards | Yes | No publishing, max ten widgets per dashboard, one sheet per dashboard. |
| Attachments | Yes: Google Drive, OneDrive, Box, Egnyte, Evernote, Dropbox | Files attached to a row, comment, or sheet from your hard drive or cloud storage services. 500MB total. |
| Reminders | Yes | In-app notifications and email alerts about upcoming deadlines. |
| Notifications | Yes | Five recipients for any notification emails |
| Comments | Yes | Conversations specific to a row, card, or sheet. |
| Conversations | Yes | Comments on a row and sheet are visible in the right panel in Grid, Card, Gantt, Calendar, Edit Row, and Report views. View conversations at the sheet level and row level. |
| Views | Yes | Grid, Gantt, Card, and Calendar |
Solutions
| Capability | Supported in Smartsheet Free plan? | Description |
|---|---|---|
| Templates | Yes | Pre-built Solution Center templates save you time and increase consistency. |
| Forms | Yes | Create, view, and submit a single form. You cannot share forms. |
| Automation | Yes | Quickly build and initiate automated workflows based on preset conditions in a sheet. 100 automations per month, max. |
| Document and Image Proofing | No | Proofing support for images (jpg, jpeg, png, bmp, gif) and PDFs. |
| Formulas | Yes | Formulas and functions allow you to perform calculations and lookups within a single sheet or across multiple sheets. |
| Admin Center | No | User administration tasks require a business or enterprise plan. |
Add-ons and integrations
| Capability | Supported in Smartsheet Free plan? | Description |
|---|---|---|
| iOS | Yes | iOS mobile app. |
| Android | Yes | Android mobile app. |
| Google Workspace | Yes: Gmail, Google Docs, Google Drive, Google Sheets, Google Chat | App integration enables Gmail and Google Workspace users to request updates through Gmail, import Gmail contacts, merge data with Google Docs, attach and retrieve files from Google Drive, import and export to Google Sheets, sync with Calendar, and use Enterprise single sign-on through OAuth. |
| Microsoft Office 365 | Yes: OneDrive, Office 365 apps, Microsoft Teams | App integration enables Office 365 users to create or edit Smartsheet tasks from within both Outlook and Outlook Mobile, attach files from OneDrive, import/export to Microsoft Excel and Project, gain insights from Power BI, automate workflows with Flow, and sign in to Smartsheet with Azure Active Directory. |
| Box, Dropbox, Egnyte, Evernote | Yes: Box, Dropbox, Egnyte, Evernote | Add-on allows users to attach files stored in Google Drive, OneDrive, Dropbox, Box, Evernote, or Egnyte to a sheet, row, or discussion. |
| Slack | Yes | App integration allows users to send Smartsheet notifications to Slack channels or as direct messages to individual users and to take action on Smartsheet requests from within Slack. |
| Teams | Yes | Add-on allows users to export a Smartsheet sheet, report, or dashboard to Microsoft Teams. |
Support services
| Capability | Supported in Smartsheet Free plan? | Description |
|---|---|---|
| Smartsheet Community | Yes | Online community moderated by Smartsheet experts to get help, ask questions, and share tips. |
| Help and learning | Yes | Self-service articles to assist with common Smartsheet tasks |
| 24/7 phone support | No | A one-on-one help call with a Smartsheet expert to directly assist your business challenge. |
| Smartsheet U | No | All Access Subscription provides users with full access to eLearning courses and Instructor-Led Training sessions. |
| Individual Training | No | Live, instructor-led training in classrooms or online. |
| Support Portal | No | Log in to open a support ticket. |
Free plan FAQ
My trial is about to end. What are my next steps?
You can upgrade your account to a paid plan to keep using Smartsheet. If you don't upgrade and your trial expires, any sheets you created during the trial become read-only for 30 days. After 30 days, they're deleted.
After the trial, you can choose to upgrade your plan. Check out our Pricing page for details on plan features and pricing options.
What happens to my sheets after my trial ends?
You have two options to keep your sheets after your trial ends. Check out the following Help Center articles for more information:
How can I change which sheets are editable?
Delete a currently editable sheet. You can then select a different sheet as editable. Or, upgrade your plan to a paid plan to increase the number of sheets you can edit.